Welcome to Bethel Presbyterian Church

​We are glad you are considering using our facilities and services and hope your relationship with us will be pleasant and rewarding. Bethel Presbyterian Church has a long history of service. As faithful stewards of the things God has given us, we believe our building is here to be used, first by Bethel Presbyterian Church, but also, by the permission of Session (the Church Board), used by others.

This is a busy, beautiful, and historic building. All who use the spaces of the church are expected to treat it with the same respect and care they would give to their own home. Please be aware that the use of the Galbraith Hall and auditorium on Saturdays is limited. Also note that handicapped accessibility is limited in the building and there is no air conditioning in many rooms. Please let us know if you have any accessibility concerns before you begin your request application.

Procedure:

• Step I
• Step II
• Step III
• Step IV

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All requests for room usage must go first to the church office. An initial phone call to the church office (412)835-0405 to check calendar availability is recommended before you begin the request application process.

If you are familiar with the spaces of the church and confident that the spaces you are requesting will meet your needs, the next step will be to fill out the Request for Room/Equipment Form, and return it to the church office.

If you are unsure of the space, layout, or special needs accommodations of the space/s, please contact the
church office prior to completing the request form.

​Once your request has been received, a tentative hold will be placed on the calendar, and your request will be
forwarded to the Session (Church Board) through the appropriate committee. If the Session deems the request
appropriate and accommodatable, a rental rate and any stipulations will be set, and communicated to you.

The church charges fees designed to offset costs and maintain the church’s ability to keep offering these facilities/
services. Bethel Presbyterian Church may offer special consideration on fees for personal or family events to active members. These special rates do not apply to commercial or profit-making events. Church-sponsored groups and nonprofit organizations whose mission aligns with Bethel Presbyterian Church’s vision may also qualify for reduced rates. Fees and charges vary depending on the type of request and event, and are determined on a case-by-case basis.

Once all terms are agreed upon, you will receive the Room Rental Policies and Procedures Document to look over along with a Rental Agreement Form. The completed Rental Agreement Form must be returned within 7 days of receipt or at least 3 days before the event, whichever comes first. Your event will be officially added to the calendar once the signed agreement is received.

For all one-time events, full payment of rental fees and any required insurance documents are due 3 business
days prior to the event.

Payment schedules for all rentals that are multiple successive days or weeks will be arranged with the finance office.

Groups desiring to use certain areas on a regular basis (e.g., weekly/monthly) may make special arrangements with the church office. Ongoing agreements are based on a Jan-Dec calendar and will need to be renewed each year.

Guidelines:

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• Smoking is only allowed outside near the youth room (use the ash collector). Please move further away if windows are open or the room is in use.
• Food and drink are only allowed in designated areas. No food or drink is permitted in the Sanctuary. No alcohol or gambling is allowed anywhere on the property.
• A designated person with a cell phone must be present at every meeting for safety.
• Groups with children or vulnerable adults must follow our Child Protection Policies and provide proper supervision at all times.
• Audio/visual equipment is not provided. Use of sound systems requires prior approval, training, and a staff member present (fee may apply).
• Only use the room(s) assigned to you. Do not enter unapproved areas.
• If furniture is moved, return it to its original place. Do not remove any items without prior approval.
• Use protective material under candles and know where the nearest fire extinguisher is.
• Events must end and be cleaned up by 9:00 pm, unless other arrangements are made.
• Before leaving: clean up, take out trash, close and lock windows, turn off lights, and ensure doors are locked
  ​behind you.
• Report any damage or issues to the church office.
• Your group may be charged for any damages or if the space is not left in good condition.​
• All users must follow state, federal, and CDC health guidelines, as applicable.
  
  Please note that this is a general overview; the complete list of specific guidelines will be provided upon approval of your application in our Room Rental Policies and Procedures Document. 

Rooms Available:

• McMillan Room
• Sanctuary
• Auditorium
• Galbraith Hall
• Kitchen

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